Archiving and Records Management Lunch Talk in Finland

Welcome to our “Archiving and Records Management Lunch Talk,” where we delve into the critical importance of efficient archiving and records management practices in the Finnish business landscape. Effective management of records and archives is essential for ensuring regulatory compliance, preserving institutional memory, and facilitating efficient information retrieval. In this session, we’ll explore best practices, tools, and strategies for organising, storing, and managing records to optimise business operations and mitigate risks.

In Finland, with its strong emphasis on transparency, accountability, and data protection, organisations face increasing demands to manage their records effectively. This Lunch Talk provides a platform to learn about the latest trends and technologies in archiving and records management, empowering participants to enhance compliance, streamline workflows, and safeguard valuable information assets.

Talk Objectives:

1. Understanding Archiving and Records Management:
   Gain a comprehensive understanding of the principles, concepts, and benefits of archiving and records management. Explore the lifecycle of records, from creation to disposition, and the importance of implementing systematic processes and procedures for their management.

2. Navigating Regulatory Requirements:
   Navigate the complex landscape of regulatory requirements and compliance standards governing archiving and records management in Finland. Understand the legal obligations, industry-specific regulations, and data protection laws that impact record-keeping practices.

3. Implementing Best Practices:
   Learn best practices for organising, categorising, and indexing records to facilitate efficient retrieval and access. Explore techniques for establishing retention schedules, classifying records according to their value and sensitivity, and ensuring consistency in metadata and naming conventions.

4. Utilising Digital Archiving Solutions:
   Explore digital archiving solutions and technologies that enable organisations to digitise, store, and manage records securely and cost-effectively. Evaluate the features and functionalities of electronic document management systems (EDMS) and records management software to identify the most suitable solution for your organisation.

5. Ensuring Data Security and Privacy:
   Address data security and privacy concerns by implementing robust security measures and access controls to protect sensitive information. Learn about encryption, authentication, and audit trails to safeguard records from unauthorised access, alteration, or deletion.

6. Streamlining Workflows:
   Streamline record-keeping workflows and processes to improve efficiency and productivity. Identify bottlenecks, redundancies, and inefficiencies in current practices and implement automation and workflow optimisation strategies to enhance throughput and reduce cycle times.

7. Training and Capacity Building:
   Invest in training and capacity building initiatives to empower staff with the knowledge and skills required for effective archiving and records management. Provide training on records management policies, procedures, and tools to foster a culture of compliance and accountability.

8. Risk Management and Disaster Recovery:
   Mitigate risks associated with records loss, theft, or damage by implementing robust disaster recovery and business continuity plans. Establish redundant backups, offsite storage facilities, and contingency measures to ensure the continuity of operations in the event of a crisis.

9. Promoting Cultural Change:
   Foster a culture of accountability, responsibility, and transparency around records management practices. Encourage leadership buy-in and employee engagement through awareness campaigns, incentives, and recognition programs that emphasise the importance of records management.

10. Continuous Improvement and Evaluation:
    Adopt a continuous improvement mindset by regularly evaluating and refining archiving and records management practices. Solicit feedback from stakeholders, conduct periodic audits and reviews, and benchmark against industry standards to identify opportunities for enhancement.

The “10 Ways To Overcome a Fear of Networking” Lunch Talk has provided participants with practical strategies and insights for conquering networking anxiety and building confidence in professional networking situations. By implementing the techniques discussed in this session and embracing networking opportunities with a positive mindset, participants can unlock the potential of networking to advance their careers, expand their professional networks, and achieve their goals.

Ready to conquer your fear of networking and unlock the potential of meaningful professional connections? Start by implementing the strategies and techniques shared in this Lunch Talk in your networking efforts. Embrace each networking opportunity as a chance for growth, learning, and connection, and remember that every step you take towards overcoming your networking fears brings you closer to achieving your professional aspirations. Together, let’s embark on a journey of networking empowerment and personal growth in the Finnish professional landscape.

More Information:

Duration: 60 minutes

Fees: $1299.97  USD 679.97

For more information please contact us at: contact@knowlesti.fi

If you would like to register for this talk, fill out the registration form below.